You can use ExtraFax Cloud’s auto sharing feature to share your received documents with one or more users, or groups of users.
Instead of sharing each document manually, with auto sharing you can share all of your received documents in just a few steps.
If you would like to share a single document then please see the support section here.
Individual users may create and change the settings of the auto sharing. Auto sharing applies only to received documents (documents which the user is the owner).
To enable auto sharing of received documents
- Log in to the ExtraFax Cloud user who’s documents you would like to auto share,
- Navigate to 'Settings - Inbound Settings - Advanced', click on 'Enable Auto Sharing'. Click 'Add'
- Click Add (>) next to the user(s) or group(s) you want to automatically share received faxes with. Or, move users or groups from the Available box to the Selected box using a drag-and-drop operation.
- To remove a user or group from auto share, click Remove (X) next to the user or group in the Selected box.
- Specify the sharing permissions for the document;
- The sharing options available are ’View (default)’, ‘View and Edit’, ‘View and share’ or ‘View, Edit and Share’.
- Once desired selections have been made, click 'OK' to confirm and save the changes.